Updated January 24, 2025
A consortium has two account structures in KC:
- Expenditure side: Feeds to SAP.
- Revenue side: For sponsor memberships, also known as the "Membership Side."
Parent accounts on the expenditure and revenue sides, and child accounts on the revenue side, have the same SAP Project WBS (Cost Object), but with unique KC Award Numbers.
Parent Accounts on Expenditure and Revenue Sides
- Expenditure parent account: Funds are only distributed to child accounts with different SAP Account numbers to separate expenses. Child accounts may be set up for separate PIs or fabricated equipment.
- Revenue parent account: All funds should be distributed to member child accounts. Distributable total on revenue parent should be $0
The expenditure parent and revenue parent should have identical values for:
- WBS number (same as child accounts on revenue side)
- Sponsor Code (Multi Sponsor Consortium 004999)
- Obligated/anticipated amounts
- Obligated and anticipated end dates (obligated dates for both parents are tied to latest signed member agreement)
- End dates should be of the farthest out membership child account
Child Accounts on Revenue Side
On the revenue side, there is one member child account for each sponsor agreement:
- Membership agreements for each sponsor are at child award
- Sponsor is the actual member company on the membership child awards (but not at the parent)
- Payment schedules appear on child accounts
- Obligated dates on member child accounts are tied to the latest paid membership year.